European College of Veterinary Ophthalmologists

General Data Protection Regulation (GDPR) Information for College Members

As you may know, on the 25th of May, an important EU data privacy law will come into effect. The General Data Protection Regulation (GDPR) will ensure that you have more control over how and why we contact you and how we store information about you.


Below you will find more information on how and why we use your data. Note that your data will only be used for the purposes of administration of your diplomate/title and status and will not be shared with third parties. 


In order for us to continue processing your data, we must have your active consent (opt-in). 




YES I consent 

NO I do not consent


Please note that you can withdraw your consent at any time by contacting the college administrative assistant.




For your information:


What is personal data?


Personal data is any information that identifies you as an individual.


Who will process my personal data?


Personal data will be processed by the European College of Veterinary Ophthalmologists and the European Board of Veterinary Specialisation (EBVS) only. Your data will not be shared with third parties without your consent


You may administer what data you would like to have publicly available on the College and EBVS website by logging in to respectively.


You also have the right to ask us to correct any inaccurate personal information we hold about you or to delete personal information by contacting the college administrative assistant.


What is the purpose and legal basis for processing your personal data?


Your personal information will be used in the following ways:


  • by the college (see below)
  • by the EBVS to ensure that you are meet the standards and are re-accredited and may therefore carry the title EBVS European Veterinary Specialist in Veterinary Ophthalmology
  • by the college and the EBVS to contact you for important information regarding your diplomate/specialist status
  • to communicate effectively with you by post, email and phone, including the distribution of relevant newsletters
  • to compile statistics and conduct surveys and research for internal and statutory reporting purposes. For these purposes, your data will be anonymised.
  • to deliver services to you


We consider the processing of your personal information for these purposes to be either necessary for the performance of our obligations with you (e.g. to manage your specialist status), necessary for compliance with a legal obligation, or necessary for the performance of tasks we carry out in the public interest (e.g. non-statutory reporting or research). We require you to provide us with any information we reasonably ask for to enable us to administer your diplomate/specialist status. If we require your consent for any specific use of your personal information, we will collect it at the appropriate time and you can withdraw this at any time. We will not use your personal information to carry out any wholly automated decision-making that affects you.


What personal information will be processed?


The College will keep a record of: 


  • your name, nationality, current contact details, qualifications (these will also be shared with EBVS)
  • Credentials
  • Biography and photo
  • (re-)certification documentation and any supporting documents requested 
  • Record of payment of annual membership fees
  • AGM attendance
  • Committee membership (past and active)
  • Documentation of appeals
  • Postal addresses for Wiley Veterinary Ophthalmology journal
  • Contact lists for national eye panels and individual panellists


How will the personal information be processed?


Your personal information is created, stored and transmitted securely in a variety of paper and electronic formats, including some databases that are shared between the EBVS and the College. Access to your personal information is limited to EBVS or college staff who have a legitimate interest in it for the purpose of carrying out their duties.


How long will personal information be stored?


Your data will be stored for as long as you are diplomate of your college. When you retire and no longer require the services of your college or the EBVS, you can opt to store only the most basic data.